International IRS and strategy discussion meeting
3rd September
Skype

Filipa
Ben
Ed

ACTIONS
~~~~~~~~
Ed provide Ben with workflow diagrams in powerpoint presentation
Ed put Jim in direct contact with Ben while Ed on holiday to brief/support/coach Ben
Ben/Filipa: confirm strategic information/tech direction for national hubs and information
Ben/Filipa: try to find and confirm one country to trial the IIRS in a beta at the national hubs meeting

Background: 
~~~~~~~~~
Big picture proposal: 
http://www.transitionnetwork.org/blogs/ed-mitchell/2013-08/web-strategy-big-picture-explanation

Tactical - IIRS - workflows: 
http://www.transitionnetwork.org/blogs/ed-mitchell/2013-08/international-initiative-registration-service-workflows

Meeting notes: 
~~~~~~~~~~~
1. Get clarification on the proposal 
2. See if the national hubs would be interested
3. Ben/Filipa - are they happy to share this with the national hubs
4. What Ed and Jim want
5. Budgets


1. Clarification - anything can be clarified?
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Drupal 6 and 7 operating at the same time?
- yes
- data will be synchronised between two sites
- drupal 7 will be the local site which will be the widget which will show in the national hub site

Don't want to dictate anything
- key goal of web project - develop an international initiative directory
- this has been identified by the hubs at an early meeting
- Ben feels that tech integration will be welcomed
-- bigger picture will be happy
- Filipa - this position is general from the hubs - strategic vision
-- only key issue - other systems 
--- sweden, brazil, germany, us - incumbent systems
-- would lead to separate conversation track 

What systems to use - For new hubs - there is a live question - 
- this is a good moment to have that conversation
- there will be 1 hour on IT - with hub technical people

Democratic model:
- This tech proposal also has significant power structure suggestions
-- TN not as the top of a decision making pyramid - being part of a growing International tech and data group sharing decisions
--- this fits int0 with TN's ongoing discussions around power and responsibility on friday meeting

2. National hubs interested?
~~~~~~~~~~~~~~~~~~~~~~
There is already a political agreement that having a international initiatives directory is the way to go - so the strategic goal is agreed
Tactically - there will be key doubts because of systems in use already - so there will be some work at a 'lower' level over the next few years

3. Ben and Filipa - happy?
~~~~~~~~~~~~~~~~~~~~ 
Makes sense for them
- Ben need a presentation and pictures to talk about
- demo would be fantastic 
- Ben going to need some coaching 
-- Jim will be in direct with Ben to help coach
-- Docs will be in wiki: https://tech.transitionnetwork.org/trac/wiki/IIRS
-- Ed will provide Ben with powerpoint of the screengrabs

Sharing in advance
- now? or at meet? 
- in a dossier before the meet? 
- AGREED: both will share the information in some form in a bigger dossier before the meet (tbc)

4. What do Ed and Jim want?
~~~~~~~~~~~~~~~~~~~~~~~
1. Approval and/or discussion of strategy and tactical idea (IIRS)
2. country to do a beta trial 

What is needed from a country?
~~~~~~~~~~~~~~~~~~~~~~~~
Administrator (and colleague if suitable) from a settled national hub (i.e. a group with established identity and processes) will need to be able to: 

- translate the language that the widget uses in its workflow
- embed a widget into the national hub website
- respond to emails when initiatives are added
- moderate applications for initiative applications (simple 'confirm'/'deny' option - NOT a power based thing, just for spam/sense checking)

5. Budgets
~~~~~~~~~
- £7K budget to get to beta product with one country
- this will inform us
-- cost to produce another language
-- administrative roles and responsibilities
-- any design changes that are suitable