Changes between Version 22 and Version 23 of TransitionMaintenance

Timestamp:

08/27/13 11:48:50 (3 years ago)

Author:

ed

Comment:

--

TransitionMaintenance

@@ -5 +5 @@
 == Monthly maintenance budget ==
 
-£500 = approx 16 hours at standard rate £31.25 ph; JK at £40ph.
+£1,027.77 = approx 29.4 hours at an average (rounded up) rate of £35p/h 
 
 Most of this work will be around website hosting and maintenance, but there will be times when developers do stuff too. 
@@ -11 +11 @@
 All work done for this needs to be on tickets categorised with the milestone maintenance, and the category maintenance.
 
-1. we have £500 per month for maintenance
+== Monthly process in detail ==
+
+1. we have £1,027 per month for maintenance
 2. *all* maintenance work that wants to be paid *has* to be logged in TRAC maintenance tickets
 3. Ed runs mid-monthly reports to get a feel of how we're doing and let you all know
-4. Ed runs end-month report to sum up a month and then we raise invoices for that month's work
-5. Devs working on maintenance tickets send in invoices and Ed gets them sorted
-6. Any leftovers go into the next month's budget
-7. we have quarterly maintenance skypes for all concerned
+4. Ed runs end-month report to sum up a month and assess techs' times and related costs
+5. Ed adds tech times to 'timesheets for techs' spreadsheet
+6. Ed requests invoices for that month's work from relevant techs
+7. Techs check invoice request and produce invoices which they send to Ed
+8. Ed checks tech invoices, saves them, sends them onto Jo for payment cc-ed to Sally for book-keeping
+9. Any leftovers go into the general maintenance budget (can be used for agreed site enhancements)
+10. Jo tells Ed when invoices have been paid
+11. Ed updates techs and updates the timesheets for techs spreadsheet of payment
+12. we aim to have quarterly maintenance skypes for all concerned
 
-
-== Monthly process ==
- * Maintenance meet: assess month's work: what time? beginning, middle, end? 
- * Maintenance times tally: round up and call for invoices: end/beginning of month
- * Maintenance invoices: monthly (?) invoices to TN
 
 == Month's times ongoing ==